HVAC Business Automation That Actually Works
Stop losing jobs to slow response times. Automate dispatch, scheduling, and customer follow-up so you can focus on what matters—growing your business.
Solutions Built for HVAC
Every tool you need to run a more profitable hvac business—from capturing leads to collecting payment.
Solutions span across our 8 solution pillars:
The HVAC Landscape
Real data that shows why the right systems matter
of consumers expect a response within 24 hours when contacting a service business—and 60% expect a response within an hour.
Source: HubSpot Consumer Survey, 2023
of inbound calls to HVAC businesses occur after hours—and most go unanswered, with those customers calling your competitor next.
Source: ServiceTitan Industry Report, 2023
of customers have switched to a competitor because they couldn't reach a business when they needed service.
Source: Salesforce State of Service Report, 2024
of estimates given by home service businesses are never followed up on—representing massive lost revenue on replacement quotes.
Source: Jobber Home Service Economic Report, 2024
of HVAC maintenance contract customers don't renew simply because they weren't contacted—not because they were dissatisfied.
Source: ACCA Contractor Survey, 2023
Service businesses with online booking convert leads at 3.2x the rate of those requiring phone calls to schedule.
Source: Housecall Pro Industry Data, 2024
Frequently Asked Questions
Common questions from hvac business owners
How long does it take to set up the HVAC dispatch system?
Most HVAC companies are fully operational within 4-6 weeks. This includes data migration from your existing system, technician mobile app setup, and team training. We handle the heavy lifting—you just need to participate in a few training sessions.
Can I keep using ServiceTitan or Housecall Pro?
Absolutely. Our systems integrate with major HVAC software platforms including ServiceTitan, Housecall Pro, FieldEdge, Jobber, and others. We enhance what you have rather than replacing it, adding AI answering, advanced automation, and analytics on top.
How does 24/7 AI answering work for HVAC emergencies?
Our AI is trained specifically for HVAC scenarios. It can distinguish between true emergencies (no heat in winter, no AC in summer) and routine requests. It collects the right information, books appointments in your calendar, and can dispatch on-call technicians automatically. Every call is recorded and transcribed.
What's the ROI timeline for HVAC automation?
Most clients see positive ROI within 60-90 days. The biggest wins come from captured after-hours calls (often worth $50K+ annually), improved maintenance contract renewal rates, and more jobs per tech through better routing. One client calculated $340K in new annual revenue within the first year.
Do you work with residential and commercial HVAC?
Yes. We work with residential service contractors, commercial HVAC companies, and those serving both markets. The workflows are configured for your specific business model, whether you're doing residential service calls or managing commercial building contracts.
How does the maintenance contract automation work?
The system tracks all your maintenance agreements and automatically begins renewal outreach 60 days before expiration. Customers receive reminders via text and email with easy renewal links. For those who don't respond, escalating follow-up continues. Most clients see renewal rates jump from 60% to 94%+.
Let's Build Your
Growth Engine
In 30 minutes, we'll map out exactly which solutions will have the biggest impact on your hvac business—and what results to expect.
Book Your Free Strategy Call