All Solutions
SCHEDULING

Scheduling & Booking Automation That Fills Your Calendar

Online booking, automated reminders, and smart scheduling that cuts no-shows by 80% and eliminates the back-and-forth. Starting at $2,000.

0%
No-Show Reduction
0%
Fewer Phone Calls
24/7
Booking Availability
STOP PLAYING PHONE TAG

No-Shows Cost You $78K+ Per Year. Automation Fixes That.

The average no-show costs $150–$300 in lost revenue. If you're losing just 5 appointments per week, that's $39,000–$78,000 per year walking out the door. Add the hours your staff spends on reminder calls and rescheduling, and the real cost is even higher.

Our scheduling automation solves this. Customers book themselves online (no phone calls needed). Automated reminders via SMS and email cut no-shows by 80%. Waitlist automation fills cancelled slots instantly. Your calendar stays full, your team stops chasing people, and you recover tens of thousands in lost revenue.

Whether you need simple appointment booking, complex resource scheduling, or field service dispatch—we build systems that pay for themselves within months.

Quick ROI Example

10
No-shows per week
×$200
Average value each
$104,000
Lost annually

80% reduction = $83,200 recovered per year

10 SOLUTIONS

What We Build

From simple appointment booking to complex dispatch systems—every solution includes automated reminders and calendar integration.

Smart Booking Systems

Self-Service Appointment Scheduling

Let customers book appointments 24/7 with real-time availability, automatic confirmations, and two-way calendar sync. No more phone tag or double-bookings.

$3,000 – $15,0002–4 weeks

What's Included

  • Real-time availability display
  • Branded booking pages
  • Automatic email & SMS confirmations
  • Google/Outlook calendar sync
  • Buffer time between appointments
  • Custom booking rules & restrictions

Results You'll See

  • Accept bookings 24/7 without staff
  • Eliminate double-bookings completely
  • Reduce phone calls by 60%+
  • Improve customer experience

Resource Scheduling

Rooms, Equipment & Assets

Manage shared resources like meeting rooms, equipment, vehicles, and service bays. Prevent conflicts, track utilization, and schedule maintenance automatically.

$5,000 – $25,0003–6 weeks

What's Included

  • Visual resource calendars
  • Automatic conflict prevention
  • Utilization analytics
  • Maintenance scheduling
  • Custom booking rules per resource
  • Multi-location support

Results You'll See

  • Maximize resource utilization
  • Prevent scheduling conflicts
  • Track usage patterns
  • Reduce equipment downtime

Employee Scheduling

Staff & Shift Management

Schedule employees based on availability, skills, and labor rules. Handle shift swaps, time-off requests, and overtime automatically.

$8,000 – $35,0004–8 weeks

What's Included

  • Drag-and-drop shift scheduling
  • Employee availability management
  • Skills-based assignment
  • Time-off request workflow
  • Mobile app for staff
  • Labor law compliance alerts

Results You'll See

  • Build schedules 80% faster
  • Match skills to shifts automatically
  • Reduce scheduling conflicts
  • Empower employee self-service

Field Service Dispatch

Route Optimization & Tracking

Intelligent dispatch for field teams with route optimization, real-time GPS tracking, and automated customer notifications. More jobs per day, less windshield time.

$15,000 – $50,0006–10 weeks

What's Included

  • AI-powered route optimization
  • Real-time technician tracking
  • Automated job assignment
  • Mobile app for field techs
  • Customer arrival notifications
  • Job completion workflows

Results You'll See

  • Complete 20%+ more jobs daily
  • Reduce drive time significantly
  • Track field teams in real-time
  • Improve customer communication

Class & Event Booking

Group Sessions & Workshops

Booking system for classes, events, and group sessions with capacity management, waitlists, and attendance tracking. Perfect for gyms, studios, and training centers.

$5,000 – $20,0003–6 weeks

What's Included

  • Capacity limits & overbooking rules
  • Automatic waitlist management
  • Recurring class schedules
  • Custom registration forms
  • Attendance tracking & check-in
  • Package & membership support

Results You'll See

  • Fill classes to capacity
  • Automate waitlist notifications
  • Track attendance patterns
  • Sell class packages online

Automated Reminders

No-Show Prevention System

Multi-channel appointment reminders via SMS, email, and voice that cut no-shows by 80%+. Includes confirmation requests and easy reschedule links.

$2,000 – $8,0001–3 weeks

What's Included

  • SMS, email & voice reminders
  • Customizable timing sequences
  • One-click confirmation requests
  • Easy reschedule/cancel links
  • No-show pattern detection
  • Multi-language support

Results You'll See

  • Reduce no-shows by 80%+
  • Recover cancelled slots faster
  • Save staff reminder time
  • Improve customer experience

Waitlist Automation

Fill Cancelled Slots Automatically

When appointments cancel, automatically notify waitlisted customers and fill the slot. No manual phone calls, no lost revenue.

$3,000 – $12,0002–4 weeks

What's Included

  • Automatic cancellation detection
  • Priority-based notifications
  • One-click slot claiming
  • Expiration time limits
  • Conversion tracking
  • Integration with booking system

Results You'll See

  • Fill 90%+ of cancelled slots
  • Eliminate manual follow-up
  • Recover otherwise lost revenue
  • Keep waitlist customers happy

No-Show Recovery

Re-Engage Missed Appointments

Automated follow-up sequences for no-shows that re-engage customers, offer rescheduling, and identify chronic offenders for policy enforcement.

$2,500 – $10,0002–4 weeks

What's Included

  • Automatic follow-up sequences
  • Reschedule incentive offers
  • Policy enforcement workflows
  • Chronic no-show flagging
  • Recovery rate tracking
  • Custom messaging templates

Results You'll See

  • Recover 40%+ of no-shows
  • Maintain customer relationships
  • Enforce policies fairly
  • Identify problem patterns

Multi-Location Scheduling

Unified Calendar Management

Centralized scheduling across all your locations with shared availability views, cross-location booking, and consistent policies.

$10,000 – $40,0006–10 weeks

What's Included

  • Unified multi-location calendar
  • Cross-location booking
  • Location-specific rules
  • Centralized reporting
  • Staff sharing between locations
  • Location-based routing

Results You'll See

  • Single view of all locations
  • Balance capacity across sites
  • Maintain consistent policies
  • Simplified administration

Calendar Integration

Sync All Your Calendars

Two-way sync with Google Calendar, Outlook, Apple Calendar, and other systems. One source of truth, zero double-bookings.

$1,500 – $5,0001–2 weeks

What's Included

  • Two-way real-time sync
  • Multiple calendar support
  • Automatic conflict detection
  • Personal + work calendar merge
  • Booking buffer sync
  • All major platforms supported

Results You'll See

  • Single source of truth
  • Prevent all double-bookings
  • See personal + work together
  • Works with existing tools
HOW WE WORK

Live in 2–6 Weeks

Fast implementation with minimal disruption to your current operations.

01

Audit

We analyze your current booking process, no-show rates, and capacity utilization to identify quick wins.

02

Design

Map out your ideal booking flow, reminder sequences, and integrations with your existing tools.

03

Build

Configure your scheduling system, set up automations, and integrate with calendars and CRM.

04

Launch

Go live with training for your team, then optimize based on real booking data and no-show rates.

INCLUDED IN EVERY PROJECT

What You Get as Standard

Every scheduling system includes these features at no extra cost.

24/7 Online Booking

Customers book appointments anytime—nights, weekends, holidays—without calling your office.

80% Fewer No-Shows

Automated SMS and email reminders with confirmation requests dramatically cut missed appointments.

Maximize Capacity

Waitlists and automatic slot-filling ensure every available hour generates revenue.

Better Customer Experience

Easy self-service booking, reminders, and reschedule options that customers actually appreciate.

FAQ

Common Questions

How much does a scheduling system cost?

Basic booking systems start at $2,000–$5,000. Full-featured scheduling with reminders, waitlists, and integrations runs $8,000–$25,000. Enterprise multi-location systems range from $25,000–$50,000. We provide exact quotes after understanding your requirements.

How long does implementation take?

Simple booking pages can be live in 1–2 weeks. Full scheduling systems with integrations take 3–6 weeks. Complex multi-location or dispatch systems take 6–10 weeks. We provide detailed timelines during discovery.

Will this integrate with my existing calendar?

Yes. We integrate with Google Calendar, Microsoft Outlook, Apple Calendar, and most calendar systems via two-way sync. Changes in either system reflect instantly in both.

How much do no-shows cost my business?

The average no-show costs $150–$300 in lost revenue plus staff time. If you have 10 no-shows per week, that's $78,000–$156,000 annually. Our reminder systems typically reduce no-shows by 80%, paying for themselves within months.

Can customers reschedule themselves?

Yes. Customers receive easy reschedule and cancel links in their confirmations and reminders. They can move appointments without calling, and the system automatically updates availability and notifies your team.

What about deposits and cancellation fees?

We can integrate payment processing for booking deposits, prepayment requirements, and automated cancellation fee collection. This further reduces no-shows and protects your revenue.

Do you support multiple service types and durations?

Yes. You can offer different appointment types with varying durations, prices, staff assignments, and booking rules. Customers select what they need, and the system shows only available slots for that service.

Can I limit how far in advance people book?

Yes. You control minimum and maximum booking windows, buffer times between appointments, daily/weekly limits, and blackout dates. The system enforces your rules automatically.

Ready to Fill Your Calendar?

Get a detailed quote for your scheduling system. We'll show you exactly how much revenue you're losing to no-shows.

Request a Free Quote

Free 30-min call • No obligation • ROI analysis included